To ensure that all processes on our university’s Internship Platform (https://staj.mehmetakif.edu.tr) are carried out accurately, completely, and in a timely manner by all stakeholders, we have prepared a process flowchart—covering everything from application to completion—along with informative visuals and training videos on how to use the system.

The process flowchart illustrates every step of the internship journey—from the initial application to the final completion—including the necessary approvals from the student, the company/organization, the academic advisor, the department head, and the administrator (director/dean).

Internship Application Process

1. Company/Organization Registration: The company/organization creates its own account in the system. Students select the company during the application process using its tax identification number.
2. Application: The student selects the internship type, the company, their insurance status, and the mode of work; they also upload their Occupational Health and Safety (OHS) certificate, transcript, and medical report (additional documents may be attached if desired). Students can save their application as a draft to review it before submission. Once the application period for the specific internship type is open, the student selects "Submit for Approval." Applications submitted for approval cannot be edited.
3. Company/Organization Approval: A representative from the company/organization reviews and either approves the application or rejects it, providing a reason.
4. Department Head Approval: The department head reviews the application and the submitted documents, then either approves or rejects the application, providing a reason.
5. Administrator (Director/Dean) Approval: This is the final stage of approval. The administrator reviews and either approves or rejects the application, providing a reason. Once approved, the application is finalized.

During their internship days, students must log their attendance by sharing their location via the "Enter Report" (Rapor Gir) page, submit their daily report, and—if necessary—attach a medical report or any additional files. The company/organization and the advisor may also record daily attendance when necessary. The option to submit reports closes once the designated reporting period (including any extensions, if applicable) has ended. If an interim evaluation is required for a specific type of internship, the advisor will grade the student within a specified date range.

Internship Completion Process

1. Student survey: Following the final day of the internship, the student completes a survey. Submitting this survey initiates the completion process.
2. Company/organization evaluation: A company representative grades the student and completes a company survey.
3. Advisor evaluation and approval: The advisor grades the student and provides approval.
4. Department head approval: The department head grants final approval, concluding the internship.

All evaluations and approvals are conducted electronically via the system. Students cannot terminate an internship on their own; such requests must be submitted by the advisor, and the final decision rests with the department head.

System Usage Videos

To ensure the process is carried out accurately and without complications, instructional videos on how to use the system have been prepared for various user roles. You can access the relevant videos via the links below:

For Students

Internship Application Procedures
https://www.loom.com/share/86246cea5f00485ea72c689668f2cd17

For Company/Organization Representatives

Company Registration and Login Procedures
https://www.loom.com/share/d0d71047ade1458989453593256bb5da

Internship Application Procedures
https://www.loom.com/share/29f34b37a9604467b11721b7dd94685d

For Department Heads

Internship Period Procedures
https://www.loom.com/share/2199d35e38e74c8eaf6d711c48c3d67e

Guide for Assigning and Removing Advisors
https://www.loom.com/share/dabff7c660ea449788794cc8939ef04a

Before beginning the internship process, it is important to carefully review the relevant visual materials and training videos to help prevent any potential issues or complications during the process.